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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords to comply with the law while also protecting their tenants. These checks help reduce the risk of carbon dioxide poisoning by identifying malfunctioning equipment, flues or pipework that need to be fixed. The checks can be performed quickly by Gas Safe engineers. Digital tools that are integrated into job management software allow for easy management. Requirements Landlords are required to provide gas safety certificates for gas safety. They also need to make sure that their tenants have the ability to access a qualified engineer to conduct a check. This can be done by incorporating a clause into your tenancy agreement which states that the property is accessible to Gas Safety checks. This will also make it clear to the tenant that if they don't allow access the landlord will take the necessary steps to enforce the regulations. Landlords must ensure that their properties are in possession of a valid CP12 certification that is valid for a period of 12 months. Renewals should be done on the same date as the expiration date of the previous certificate to avoid wasting time when the two certificates overlap. Recent changes to the law have given landlords more flexibility when they conduct their inspections. However this doesn't mean they can cut down on their annual inspections. It is vital to remember that only registered engineers with Gas Safe Register are legally allowed to work with gas pipes, appliances and flues. mkgassafety.co.uk who hires an engineer who isn't registered could be charged with a criminal offense. If a tenant is unwilling to allow access for the annual Gas Safety Check, the landlord has to send them a clearly worded letter explaining why they require access and what the inspection will entail. If the landlord does not receive an answer, they can think about taking further steps like the issue of a Section 21 Notice or applying to the court for an Injunction. Installing inspection hatches allows the engineer to look for gas leaks, and also ensure that the appliance shutoff valve works. Tenants' responsibilities It's your responsibility to ensure that the gas lines in your apartment are safe. If you do not, your tenants could end up suffering injuries in a fire. To ensure your tenants' safety make sure you get your NYC apartment gas inspection completed by a licensed gas engineer. It is also important to ensure that your tenants are able to easily access the gas supply. If you're not sure of your responsibilities, contact a New York Apartment Fire Injury Lawyer immediately. If you receive a landlord gas safety certificate it is essential to provide your tenants an official copy of the report at the beginning of their tenancy or within a short time after the test is completed. You should also display it prominently in your property. If you are the landlord of an apartment with shared appliances, you may prefer to split the flues and appliances into separate sections so that each section receives its own safety inspection. Occasionally, you might find tenants who refuse to allow the engineer to conduct the security checks. The reason is usually that the tenant feels it's an invasion of their privacy, or they're in a dispute. Make sure to remind them that carbon monoxide is a hazardous gas and it's your legal duty to protect them. If your tenants refuse to permit the gas technician to perform the test, you should include a clause in the agreement that states that they must allow access for maintenance and safety inspections. The tenancy agreement should clarify whether you can shut off gas supply and, if yes and when it is permitted. You should also provide the worker with a way to identify him or her, eg a scanned signature, a payroll number unique to them or an employee ID. Access A gas safety certificate for landlords is required for every property with a gas appliance, such as boilers. If a landlord fails to renew their certificate is subject to severe penalties and the possibility of making tenants uncomfortable. To avoid this, landlords should ensure that their certificates are up to date by booking an annual gas check for their tenants. The cost of a safety inspection for gas appliances is determined by various factors, including the location of the house and the amount of gas appliances within the house. Gas safety checks cost between PS35 to PS150 per property. The price can vary greatly dependent on the location of the property and the gas company that is employed. Landlords must provide their tenants with an original copy of their gas safety record, which is commonly known as a CP12. This document should be handed to tenants within 28 working days after the test is completed. New tenants must also receive it within 28 working days after moving into. Landlords are required to display a copy CP12 at the property and make sure it is readily accessible. Tenants can ensure that their landlord has an authentic certificate of gas safety by making sure that they have access and that any appliances belonging to them are not connected to gas mains. They should also be alert for clunking sounds and look for black marks on appliances, or other signs that the gas system isn't working properly. If they notice any of these signs they should notify the landlord immediately. If a landlord isn't able to gain access to the property to conduct a gas safety check the landlord must be able to show that they have taken all'reasonable steps' to comply with the law. This could mean repeating attempts to conduct the checks, and writing to the tenant to explain that the safety checks are legally required to ensure their own safety. Expiry date Gas safety certificates must be updated by landlords. Failure to do so could result in unforeseen hazards for tenants, and could lead to penalties from regulatory bodies. Additionally, failing to renew a certificate in time could cause a landlord lose their insurance coverage. However, navigating the complicated regulations surrounding these certificates isn't always easy. Landlords frequently make mistakes when it comes time to perform these checks. They should be aware of these mistakes to avoid them. Landlords are legally obligated to schedule annual gas safety inspections of all the appliances on site and flues. They are also required to provide copies to tenants who have rented the property within 28 days of the test, and to new tenants at the beginning of their lease. The copy must be displayed in a prominent spot on the property. Landlords must also keep records of these tests for a minimum of two years. Since the 6th of April, 2018 the regulations have been amended to give landlords greater flexibility in arranging their gas safety inspections. This change allows a landlord to get their gas safety check completed up to two months in advance of the due date while maintaining the current expiry date. It is important to book the check in advance and do not think that there is an extension period. If a landlord fails to get their gas safety checks done before the date when their current certificate expires, they will be unable to rent out their property until they have had the new checks completed. Landlords need to be aware that this is a grave violation of the law and may be subject to substantial fines. Recommendations As an owner, you need to make sure your gas safety certificate is up to date at all times. It is also recommended to keep copies of your previous certificates for a minimum of two years. You must shop around to find the most affordable price. Prices can differ. During the inspection, the engineer will issue you with an official Landlord Gas Safety Record. This is vital to provide new tenants with a copy of the document prior to when they move in and for demonstrating compliance with legal obligations. The document contains the description and location of all gas appliances and flues examined. It also lists the date of the test as well as any actions taken by the engineer. It should also include the name, registration number, and unique identifier of the engineer who conducted the test. This could be a scanned ID card, a digital signature or an employee's payroll code that is unique to each person who uses it. The engineer will note any flues or appliances that are considered to be unsafe on the safety record. The landlords then have to organize for the correct repairs to be done. If the issue is not rectified in a reasonable amount of time, the engineer can disconnect the gas supply. Landlords are responsible for a range of things, but one of the most important is keeping up with the annual gas safety inspections. If a fatal incident occurs and a landlord is not in compliance with rules could be punished with a fine or even jailed.